Alt T I Excel For Mac
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Alt key on Mac is indeed exist. And it’s called Option key.
Windows vs Mac—there are so many differences. A lot of our customers have used a PC before and then decide they want to switch to Mac for better performance, nicer design, or for better security. However, they were afraid they would have a hard time getting used to the macOS keyboard. We hear questions like, “How can I close a Window? The Mac keyboard doesn’t have the Alt + F4 shortcut.” We always give them two answers:
1. With Parallels Desktop for Mac you have the choice to use the same keyboard shortcuts you had on your PC.
2. If you want to use the Mac keyboard you will experience that the alt key is very different, as we explain in this blog post.
Where is the Alt key on a Mac keyboard?
Do one of the following: Right-click the object and select Edit Alt Text. Select the object. Select Format Alt Text. Note: To add alt text to the entire SmartArt graphic or chart, click the border of the SmartArt graphic or chart, and not an individual shape or piece.
The PC-keyboard equivalent of Alt on a Mac is called the Option key, and you’ll find the Option Key on your Mac if you go two keys to the left of the spacebar. However, the option key on a Mac keyboard is used in a different way than the alt key on a Windows PC. In terms of functionality, the alt key in Windows is often more comparable with the Command key than with the Option key on a Mac. You might be also familiar with the Ctrl and Alt keys from your PC. On your Mac keyboard, you have Command (⌘ cmd), Control (ctrl), and Option (⌥ alt) keys.
How do Windows shortcuts change on a Mac?
Check out some equivalents of popular Windows alt shortcuts on a Mac, which might be especially helpful for those users who are new to Mac:
Windows | Mac | |
Closing a window | Alt-F4 | Command-W |
Restarting | Control-Alt-Delete | Control-Command-Eject |
Shutting down | Control-Alt-Delete | Control-Option-Command-Eject |
Logging out | Control-Alt-Delete | Shift-Command-Q |
Switch between open apps | Alt + Tab | Command-tab |
Go back | Alt + Left arrow | Command + Left arrow |
Go forward | Alt + Right arrow | Command + Right arrow |
Move up one screen | Alt + Page Up | Command + Page Up |
Move down one screen | Alt + Page Down | Command + Page Down |
When running Windows on a Mac with Parallels Desktop, is it possible to use Windows shortcuts on a Mac?
If you run Windows on your Mac with Parallels Desktop for Mac, you can configure your keyboard shortcuts the way you want to work, with either macOS or Windows shortcuts. Click here for more information on how to set the different shortcuts.
You can find even more useful Mac shortcuts in the infographic here.
Missing your Start Menu and familiar Windows look and feel? You can use Parallels Desktop and have Windows 10 along with your favorite Windows apps on your new Mac. Click here for a free trial.
If you're used to working with Excel on Windows, one of the most confusing aspects of using Excel on a Mac is shortcuts. Even basic shortcuts you've been using for years in Windows may not work as you expect.
After a few problems, you might wind up thinking that Mac shortcuts are 'totally different' or somehow 'broken'. In reality, Excel shortcuts on the Mac are quite capable, you just have to understand and adjust to certain differences.
In this article, I'll walk you through the key differences you need to be aware of to work productively with Excel shortcuts on a Mac.
1. Special symbols
One of more confusing aspects of keyboard shortcuts on the Mac are the symbols you'll see for certain keys. For example, the Command key is abbreviated as ⌘, the Control key with ⌃, and the option key as ⌥. These symbols have a long history on the Mac, and you'll find them in menus everywhere.
The Mac Finder – abbreviations appear in all applications, not just Excel
You'll see these symbols in menus across all applications, so they're not specific to Excel. There really aren't too many symbols, so I recommend that you bite the bullet and memorize them. The table below shows some example shortcuts with a translation.
Command | Shortcut | Translation |
New workbook | ⌘N | Command N |
Save As | ⌘⇧S | Command Shift S |
Toggle ribbon | ⌘⌥R | Command Option R |
Paste Special | ⌃⌘V | Control Command V |
Select row | ⇧Space | Shift Space |
2. Function keys
Like their counterparts in the Windows world, Mac keyboards have function keys. These keys sit at the top of the keyboard and are labeled F1 to F12 on standard keyboards and F13, F14 and higher on extended keyboards.
Standard Mac keyboard with 12 function keys
As you know, function keys are uses for many shortcuts in Excel. For example, you can use F1 for help, F7 for spelling, and shift + F3 to insert a function. But if you try these shortcuts directly on a Mac, they don't work. Why?
By default, Function keys on a Mac control the computer itself, things like screen brightness, volume, video pause and play, and so on. This means that if press only the function keys in Excel, you'll end up controlling the Mac, and not Excel.
To make function keys work like you expect in Excel, you need to add a key: the function or fn key. You'll find the fn key in the lower left on your keyboard. Here are a few examples:
Command | Windows | Mac |
New chart | F11 | fn F11 |
Calculate worksheets | F9 | fn F9 |
Open Spelling | F7 | fn F7 |
Evaluate formula | F9 | fn F9 |
If you really hate using the fn key, you can change this behavior by changing a preference at System Preferences > Keyboard. Here you can check a box that will that will change function key behavior to work like 'standard function keys'.
If you do this, however, note that you won't be able to use function keys for things like Brightness, Volume, etc. unless you hold down the fn key. In essence, this setting reverses behavior so that you need to use fn to control the Mac.
Personally, I like using the function keys to control the computer, so I leave this setting alone, and just the fn key when needed in Excel.
3. Missing keys
Another difference that may trip you up on a Mac is certain keys are missing.
Unless you're using an extended keyboard, keys like Home, End, backspace, Page up, and Page down are nowhere to be found. This is a problem, because many of these keys are used in Excel shortcuts. The solution is to use specific substitutions, as shown in the table below.
Windows | Mac equivalent |
Home | fn arrow left |
End | fn arrow right |
Page Up | fn arrow up |
Page Down | fn arrow down |
Screen right | fn option arrow down |
Screen left | fn option arrow up |
Move to Last cell | fn control arrow right |
Move to first cell | fn control arrow left |
Delete | fn Delete |
Backspace | Delete |
The substitutions let you perform the same actions you can do in Windows. However, They can make some shortcuts seem complicated on a Mac because you have to use more keys.
Note: If you're using an extended keyboard on a Mac, you don't need to worry about substitutions, since you'll have keys for Home, End, Page up, etc.
Extended keyboards have all the keys
4. Ribbon shortcuts
In the world of shortcuts, perhaps the most painful difference on a Mac is a lack of ribbon shortcuts.
In Excel on Windows, you can use so called accelerator keys to access almost every command in Excel using only your keyboard. This doesn't matter much when you're performing an action that has a dedicated shortcut (i.e. Control + B for bold), since dedicated shortcuts are faster than ribbon shortcuts. But when you want to trigger an action that doesn't have a dedicated shortcut (like sort, hide gridlines, align text, etc.), it hurts a bit.
Excel ribbon in Windows with accelerator keys visible. No equivalent on the Mac!
5. Just different
Finally, some Excel shortcuts are just plain different on a Mac.
For example, the shortcut for Edit Cell in Windows is F2, and on a Mac, it's Control + U. The shortcut to toggle absolute and relative references is F4 in Windows, while on a Mac, its Command T. For a complete list of Windows and Mac shortcuts, see our side-by-side list.
Excel 2016/Office 365
With the introduction of Excel 2016 on the Mac, Microsoft has started to adjust Mac shortcuts to be more aligned with Windows. As of February 2016, many Windows shortcuts can be used in Excel 2016/Office 365. For example, you can use fn + F4 to toggle between absolute and relative references, Control + Shift + L to toggle a filter on and off, etc. So far, all the shortcuts that have been adjusted to match Windows shortcuts remain backward compatible with previous Mac only shortcuts. For example while fn F4 toggles references on the Mac, the old shortcut Command + T still works as well.
More shortcut resources
- 200 Excel shortcuts for Win and Mac (online list)
- The 54 Excel shortcuts you really should know (article)
- Laminated quick reference cards (old school)
- Excel shortcuts course - (video training)